How to Apply for Registration of a PIN in Kenya

A Personal Identification Number (PIN) is a unique 11-digit number issued by the Kenya Revenue Authority (KRA) to identify taxpayers in Kenya, including both individuals and entities.

It serves as a unique identifier for individuals and entities when conducting transactions with the Kenya Revenue Authority, various government agencies, and service providers.

READ MORE: What is a Personal Identification Number (PIN) in Kenya

A Personal Identification Number (PIN) is required for all residents who are 18 years of age or older and possess valid identification documents.

This requirement ensures that a person is properly registered for tax purposes and can engage with the Kenya Revenue Authority, other government agencies, and service providers within the country.

To register, you need various documents and information depending on your status. Here's a detailed breakdown of the required documents:

1. Kenyan Residents / Citizens

• National ID/Alien ID Card details.
• Employer's PIN for employed individuals.
• Business registration certificate for business owners.

2. Non-Kenyan Employee (Residing in Kenya) 

• Introduction letter from the employer.
• Employer's or representative's PIN and Tax Compliance Certificate.
• Original valid passport with endorsed work permit and employer’s name.
• KRA PIN application acknowledgment receipt.

3. Non-Resident Employee or Professional (working in Kenya for up to three months)

• Introduction letter from the employer.
• Employer’s or representative’s PIN and Tax Compliance Certificate.
• Valid Special Pass with endorsement in the passport showing employer’s name.
• KRA PIN application acknowledgment receipt.

4. Employees of Organizations (e.g., UN, UNICEF)

• Endorsement by Ministry of Foreign Affairs on organization letter to KRA.
• Original Passport/ID card confirming immigration exemption status in passport.

5. Employees of Related Institutions (e.g., JICA, IFC)

• Letter of introduction by the employer with their PIN.
• Endorsement by Ministry of Finance with gazette notice copy.

6. Diplomats Residing in Kenya

• Ordinary original passport and diplomatic card endorsed by Ministry of Foreign Affairs.

7. Non-Resident Married to a Kenyan Citizen

• A marriage certificate
• identity card of the Kenyan spouse and their KRA PIN details.
• A dependent pass endorsement for legal recognition and residency purposes.

8. Non-Citizen Students or Interns

• Valid Passport/student pass endorsements. 
• An introduction/admission letter from institution as per student pass requirements.

9. British Army Personnel

• Introduction letter from British Peace Support team. 
• Memorandum between Kenyan/British Government proof required.

10. Refugees Residing in Kenya - Employed or In Business

• Valid Refugee ID
• Any letters from Department of Refugees Affairs/employer/business registration certificates needed if applicable
• Work permit class M documentation.

11. Non-Kenyan and Non-Residents Investors Residing outside Kenya

• Letter of Introduction from the tax agent.
• PIN of a registered tax agent.
• Valid Tax Compliance Certificate of the tax agent.
• Original and copy of valid passport
• Investments above KES 10 million should get a letter from Kenya Investment Authority (KenInvest).
•  Investments below KES 10 million should get a class G permit from the immigration
• Documentary proof of investment (Certificate of Incorporation/Compliance, CR12, project proposal, Endorsement by Kenya Investment Authority (KenInvest), etc.).

12. For Property Purchases and Parcels of Land, necessary documents include;

• Original and copy of a valid passport.
• Copy of the Title Deed or Lease and Deed Plan.
• Sale Agreement signed by all involved parties.
• Introduction Letter from a tax agent.
• Letter of Appointment for the tax agent by the applicant.
• PIN Certificate of a registered tax agent.
• Valid Tax Compliance Certificate for the tax agent.

13. Missionaries

• An introduction letter from your church or diocese. 
• The KRA PIN Certificate of the church. 
• The original passport and a copy.
• The original class I missionary permit issued by Kenya immigration along with a copy.
• A copy of the endorsed page of the permit as it appears in your passport.

To register for a Kenya Revenue Authority Personal Identification Number (KRA PIN), applicants have two options, in-person or online.

In-Person Registration Applicaton

1. Visit any local KRA office with the necessary documents listed under the "Required Documents" section.
2. Submit your documents to a KRA official at the service desk for verification.
3. Provide all required details as requested by the officer, who will complete your registration form.
4. Once verified, the officer will finalize your registration and issue your KRA PIN certificate on the spot, typically within 5 to 10 minutes.

Online KRA iTax Portal Registration

1. Access the Kenya Revenue Authority iTax portal.
2. Click "Register" under “Do you want to apply for a PIN?” or use the hyperlink next to “To get a new PIN.”
3. On the e-registration page, select "Individual" or "Non-individual" under “Taxpayer Type” based on your needs.
4. Choose "Online" from the Mode of Registration drop-down menu and proceed by clicking “Next.”
5. Fill out all required information on each page of the online form, including Basic Information and Obligation Details.
6. Upload supporting documents as instructed and continue through each section until reaching Agent Details (if applicable).
7. Complete any CAPTCHA verification and submit your application.
8. You’ll receive confirmation via email with instructions to download your KRA PIN Certificate.

1. Fees : There is no fee required when making the application.
2. PIN Validity : The Personal Identification Number remains valid indefinitely.

1. A PIN is essential for conducting business with the Kenya Revenue Authority, other government agencies, and various service providers.
2. When applying for a KRA PIN, you must choose a tax obligation from the following options:
• Income Tax: This is a mandatory obligation applicable to both residents and non-residents.
• Value Added Tax (VAT): This applies to suppliers of taxable goods and services.
• Pay As You Earn (PAYE): Relevant for employers.
3. All holders of a KRA PIN are required to file their returns annually before June of the following year. 
4. The PIN remains valid indefinitely; however, a person has the option to request deactivation if needed.

Kenya Revenue Authority- Head Office
Times Tower, 19th Floor, Haile Selassie Avenue
P.O. Box 30742, Nairobi, Kenya.
Tel. 310900, 2813068 , 2813160 , 2812011.
Email: callcentre@kra.go.ke
Website: Kenya Revenue Authority website

KRA Desk - Huduma Center Huduma Center Locations

Kenya Revenue Authority (KRA) Website

iTAX Portal